Corporate Minute Books in Minutes. Built from Lawyer-Drafted Templates.

Free includes one directors’ organizational resolution PDF, management of company details, previews of generated minute-book pages and a private vault for uploaded PDFs. Your uploaded originals remain viewable and downloadable. Pro adds full generated pages, compiled PDF/Word generation and downloads, annual resolutions and past-fiscal-year views.

A minute book is a connected corporate record, not a single prompt. MinuteKeep uses lawyer-drafted templates and one company profile to keep resolutions, registers, certificates, and annual records consistent as your corporation changes.

No — that's the point. Enter your company details and MinuteKeep prepares a polished minute book from lawyer-drafted templates. For unusual transactions, complex structures, disputes, or specific legal advice, consult a lawyer.

Yes. A holding company can be recorded as a shareholder of an operating corporation, with its authorized representative on file. When both companies are managed in MinuteKeep, the system can look through the holding company to identify the individuals who ultimately own or control 25% or more and build the ISC register from that connected ownership.

Yes. A corporation can elect to issue its shares without paper certificates — increasingly common practice for modern private companies, and permitted under the CBCA and OBCA. Turn on uncertificated shares in your company settings and the whole minute book adapts: organizational resolutions authorize uncertificated issuance, each shareholder receives a Notice of Uncertificated Shares in place of a certificate page, and the securities register stands as the evidence of ownership. Prefer traditional paper certificates? That remains the default, with certificate numbers tracked automatically.

Missing or disorganized records can create friction when you open a bank account, work with an accountant, raise financing, or sell the company. Corporations also have separate annual filing obligations that can affect registry status when missed.

MinuteKeep supports Federal (CBCA), Ontario (OBCA), British Columbia (BCBCA), Alberta (ABCA), and Quebec (QBCA) corporations.

MinuteKeep keeps important dates visible and your supporting corporate records organized. Annual returns are submitted separately through the appropriate government registry by you or your professional adviser.

Minutes, not weeks. Enter your core company details and MinuteKeep prepares your minute book, including organizational resolutions, bylaws, share records, director consents, and applicable registers, in PDF and Word.

MinuteKeep prepares routine corporate records from lawyer-drafted templates using the information you provide. Confirm the details, review the documents, and obtain the required signatures before keeping or using them.

Yes. Eligible Federal corporations can be imported or linked through Corporations Canada; Ontario corporations are entered manually. You can also upload existing records and organize them alongside your generated documents.

Yes. No contracts, no cancellation fees. Cancel anytime from your billing settings and you keep Pro access until the end of your billing period. Your generated documents are always yours to keep — they don't disappear when you cancel.

Your data is encrypted in transit with TLS and encrypted at rest by our storage providers. We never sell or rent your corporate information, and we never share it with anyone for their own purposes — we share it only with the service providers we need to run MinuteKeep, listed on our sub-processors page. Payments are processed by Stripe, so we never see or store your credit card details. Two things to know: our servers are in the United States, so we cannot guarantee Canadian data residency, and no system is perfectly secure — we do not guarantee security. See our Privacy Policy for the full picture.

Yes. MinuteKeep Pro can generate a minute book as it stood at the end of a past fiscal year, using the appointment, resignation, share-issue, and cessation dates you enter. For supported business corporations, its guided catch-up flow can also prepare the matching annual record for each missing completed year—written resolutions or annual meeting minutes—based on what actually happened.