Effective date: April 29, 2026 • MinuteKeep, 2 Simcoe Street South, Oshawa, Ontario, L1H 8C1
These Terms of Service ("Terms") govern your access to and use of MinuteKeep, operated by MinuteKeep ("we", "our", or "us"), a company headquartered at 2 Simcoe Street South, Oshawa, Ontario, L1H 8C1.
By creating an account or using the service, you agree to be bound by these Terms. If you do not agree, do not use the service.
MinuteKeep is a web-based corporate document generation tool designed for Canadian corporations. It generates corporate minute books, annual resolutions, director and officer appointments, share certificates, bylaws, and other corporate compliance documents based on information you provide and Canadian corporate law requirements (including the Canada Business Corporations Act and applicable provincial legislation).
MinuteKeep generates documents based on Canadian corporate law requirements. This is not legal advice. The documents generated are templates adapted to your corporate details — they are not reviewed by a lawyer on your behalf.
For complex corporate structures, unusual transactions, disputes, or any situation where the legal stakes are significant, consult a qualified legal professional. MinuteKeep is designed to handle standard minute book maintenance for straightforward Canadian corporations.
To use MinuteKeep, you must create an account with a valid email address. You are responsible for:
You must be at least 18 years old to create an account.
You may use MinuteKeep only for lawful purposes. You agree not to:
MinuteKeep and its content (software, design, templates, and documentation) are owned by us or our licensors and are protected by Canadian and international intellectual property laws.
The documents we generate for you based on your corporate information are yours. You own your data and the output documents. We retain ownership of the underlying templates and generation technology.
You grant us a limited license to use the information you provide solely to generate your documents and provide the service.
The free tier allows you to generate one corporate resolution per corporation at no charge. No credit card is required to access the free tier.
The Professional tier is priced at $99 CAD per year per corporation and includes the full minute book, annual resolutions, meeting minutes, and all document types. You can manage as many corporations as you need — each is billed separately.
Payment is processed by Stripe. By subscribing, you authorize us to charge your payment method on an annual basis.
Cancel anytime, no questions asked. When you cancel:
We offer refunds within 7 days of a subscription payment if you have not used the Professional features during that period. To request a refund, email minutekeep@polsia.app.
We may change subscription pricing with 30 days' advance notice. Price changes take effect at your next renewal.
MinuteKeep generates documents based on the information you provide and on our implementation of Canadian corporate law requirements. The accuracy of your documents depends on:
We make reasonable efforts to keep our templates current with applicable law. However, law changes and we cannot guarantee that generated documents will satisfy every requirement in every jurisdiction at every point in time. You are responsible for verifying that documents meet the requirements of your specific jurisdiction and situation.
To the maximum extent permitted by applicable law:
Some jurisdictions do not permit certain limitations of liability. In such jurisdictions, our liability is limited to the fullest extent permitted by law.
You agree to indemnify and hold MinuteKeep harmless from any claims, damages, or expenses (including reasonable legal fees) arising from your use of the service, your violation of these Terms, or your violation of any third party's rights.
These Terms are governed by the laws of the Province of Ontario and the federal laws of Canada applicable therein. Any disputes arising under these Terms will be resolved in the courts of Ontario, Canada.
We may update these Terms from time to time. When we make material changes, we will update the effective date and notify you by email. Your continued use of the service after the updated Terms are posted constitutes your acceptance.
We may suspend or terminate your account if you violate these Terms. You may close your account at any time by contacting us at minutekeep@polsia.app. Upon termination, your right to use the service ends, but your generated documents remain yours.
Questions about these Terms? Contact us: