Effective date: April 29, 2026 • MinuteKeep, 2 Simcoe Street South, Oshawa, Ontario, L1H 8C1
MinuteKeep ("we", "our", or "us") is committed to protecting your privacy. This Privacy Policy explains what information we collect, how we use it, and your rights under Canadian privacy law, including the Personal Information Protection and Electronic Documents Act (PIPEDA).
By using MinuteKeep, you agree to the collection and use of information as described in this policy. If you have questions, email us at minutekeep@polsia.app.
When you create an account, we collect:
To generate your corporate documents, you provide us with information about your corporation, including:
This information is used solely to generate your corporate documents. We do not sell it, share it with third parties for marketing, or use it for any purpose other than providing the service.
Payments are processed by Stripe, a third-party payment processor. We do not store your credit card number or payment card details. Stripe's privacy policy is available at stripe.com/privacy.
We automatically collect certain technical information when you use the service, including:
This information helps us improve the service, diagnose bugs, and analyze usage patterns.
We use cookies and similar tracking technologies to:
You can disable cookies in your browser settings. Disabling authentication cookies will require you to sign in each visit.
We use the information we collect to:
We do not sell your personal information to any third party.
We use a limited number of third-party services to operate MinuteKeep:
Each third-party service provider is contractually bound to protect your data and may only use it to perform services on our behalf.
Your data is stored on secure servers. We use industry-standard security measures including:
No system is 100% secure. While we take these measures seriously, we cannot guarantee absolute security. If a data breach occurs that affects your personal information, we will notify you as required by applicable law.
We retain your personal information and corporate data as long as your account is active. If you delete your account, we will delete your personal information within 30 days, except where we are required to retain it for legal or regulatory reasons (such as billing records).
Your generated documents (PDFs and Word files) are stored for the duration of your subscription and for 90 days following account closure, after which they are permanently deleted.
Under Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), you have the right to:
To exercise any of these rights, email us at minutekeep@polsia.app. We will respond within 30 days.
MinuteKeep is not intended for children under 18. We do not knowingly collect personal information from anyone under 18. If you believe we have inadvertently collected such information, contact us immediately and we will delete it.
We may update this Privacy Policy from time to time. When we make material changes, we will update the effective date at the top of this page and notify you by email if the changes significantly affect how we handle your data. Your continued use of MinuteKeep after changes are posted constitutes your acceptance of the updated policy.
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, contact us at:
If you are not satisfied with our response, you may contact the Office of the Privacy Commissioner of Canada.